Advisory Board Meeting, August 15, 2022

Walnut Creek Seniors Club
Advisory Board Meeting
October 17, 2022

Present:  Fred Rentschler, Jody Johnson, Jeanne Wolf, Rolando Salazar, Richard Sanders, Donn King, Kent Clancy, Bob Mohler.

Call to order on Zoom at 9:35 am by Fred Rentschler

Minutes – Change Donn to Richard in Treasurer’s report then approved.

Treasurer’s Report – Richard reported unrestricted checking at $46,341 as of 9-30-22.  Creaker restricted checking at $16,391.  Net operating loss for the month of September was $1959.  The two CD’s that come due will be put in the checking account pending change of bank.  There was an anonymous donation of$1000 to the Creaker fund.

Correspondence – none

President Report – Fred’s email of ftr555 has been compromised.  Use the other one.

Unfinished Business –

Newsletter – October’s newsletter was mostly done by Robin.  Fred will be working on the November newsletter.  He will include City activities in the newsletter.

2023 Elections – the election can be skipped if only incumbents put in their name for the position.  At this time the incumbents have all put their names in – Fred Rentschler, Jody Johnson, Rolando Salazar and Jeanne Wolf.  No one has put their name in for vice president or any of the other positions.  As we have a quorum, Jody made a motion to cancel the 2023 elections. Second by Bob Mohler. The motion passed 6-0.

Change of Bank – Rich and Fred are still working on it with Wells Fargo. They are looking into the types of CDs available.

Dues – The dues have gone up to $20/year.  The information as to how to pay will go into the November newsletter.

2023 Waiver – waivers will be updated to change the date to 2023.  Waivers need to be signed by Tennis Club and Walking Buddies.

Creaker Dues – Bob will be sending a mass email to Creakers in November and then registration will start.  Per Bob, Creakers are booming.

New Business

City newsletter – needs better coverage of WCSC events per Jody.  Fred will talk to Kevin.

Creaker Board Member – Donn will look into someone to be appointed.

Activities – Petanque and the Investment Club will no longer exist as no one stepped up to be the organizers.  Bingo is doing well but not up to pre-Covid level.  Walking Buddies and Tennis have been having good attendance.  Garden Club attendance is improving.

Some discussion of restarting socials – perhaps with free lunch?

Ambassadors Reports – none

PROS – none

Meeting adjourned at 10:29 am

Next meeting November 21, 2022

Respectfully submitted,

Jeanne Wolf

Secretary

Advisory Board Meeting, August 15, 2022

Walnut Creek Seniors Club
Advisory Board Meeting
August 15, 2022

Present:  Fred Rentschler, Jody Johnson, Jeanne Wolf, Rolando Salazar, Robin Wolf, Richard Sanders, Donn King, Wayne Slater, Bob Mohler. Art Oller PROS.  Jane West, guest.

Call to order on Zoom at 9:33 am by Fred Rentschler

Minutes – no corrections

Treasurer’s Report – Rich reports that unrestricted checking was $57,229 on 7-31-22, down $226 from June.  Creaker restricted checking is $15,255, up $100.  For the month of July WCSC has a net operating loss of $138 compared to net income of $1856 in June.  The largest revenue was another Google grant of $3912 which is a pass through to Special Summer Camp.  In August $4061.40 was collected for April-June fees collected by the City related to WCSC programs. Further information on this will be available in the next report.  Two CD’s are coming due in September and October.

Correspondence – none

Manager/Coordinator Update – Kat out of town

Presidents Report – see below

*Presentation to the Board by Jane West regarding the Perennials Garden Club.  Jane summarized what has been accomplished so far since this new club began.  It met on Zoom at first after it began in August 2020.  Jane was requesting $500 for program speakers.  She is able to get some at no charge but some require a fee.  Non-profits often ask for donations.  After discussion, the Board agreed to provide $500 for the 2023 programs.

Unfinished Business

Newsletter – Fred will take over the newsletter as Robin has developed carpel tunnel and can no longer do it.  She is available to help Fred out.  Many thanks to Robin!

2022 WCSC Audit – this will be moved to September

2023 Elections – we need candidates for the November newsletter.  Fred will pursue.

Changing Banks – Due to the lack of cooperation from our current bank, we need a new bank.  Wells Fargo was suggested. Wayne moved that we contact Wells Fargo about an account.  Jody seconded the motion and it carried 7-0.

New Business

Perennial Garden Club – * see above

AED Batteries – the Creakers have 4 AEDs that were donated by an ambulance company.  The batteries are at the end of their useful life and need to be replaced for a cost of about $800.  Donn has been looking into replacement batteries.  After discussion, the sense of the group was that new AED units should be purchased.  A motion was made by Wayne with a second by Rich.  WCSC should pay 100% of the cost for new AEDs.  5 yes, 1 abstention. Motion passed.

Jeanne leaves meeting.  Robin continues taking the minutes.

Creakers will ask the City for shade cover for the dugout.  Fred will talk to City officials.  Art said the City has a shade plan and Fred will ask for a new shade plan to include dugouts.

Dues for 2023 – Rich made a motion to increase dues to $20 for 2023. Second by Donn. Passed unanimously.

Meeting adjourned 11:21 am.

Respectfully submitted,

Jeanne Wolf and Robin Wolf

Advisory Board Meeting, March 21, 2022

Walnut Creek Seniors Club
Advisory Board Meeting
August 15, 2022

Present:  Fred Rentschler, Jody Johnson, Jeanne Wolf, Rolando Salazar, Robin Wolf, Richard Sanders, Donn King, Wayne Slater, Bob Mohler. Art Oller PROS.  Jane West, guest.

Call to order on Zoom at 9:33 am by Fred Rentschler

Minutes – no corrections

Treasurer’s Report – Rich reports that unrestricted checking was $57,229 on 7-31-22, down $226 from June.  Creaker restricted checking is $15,255, up $100.  For the month of July WCSC has a net operating loss of $138 compared to net income of $1856 in June.  The largest revenue was another Google grant of $3912 which is a pass through to Special Summer Camp.  In August $4061.40 was collected for April-June fees collected by the City related to WCSC programs. Further information on this will be available in the next report.  Two CD’s are coming due in September and October.

Correspondence – none

Manager/Coordinator Update – Kat out of town

Presidents Report – see below

*Presentation to the Board by Jane West regarding the Perennials Garden Club.  Jane summarized what has been accomplished so far since this new club began.  It met on Zoom at first after it began in August 2020.  Jane was requesting $500 for program speakers.  She is able to get some at no charge but some require a fee.  Non-profits often ask for donations.  After discussion, the Board agreed to provide $500 for the 2023 programs.

Unfinished Business

Newsletter – Fred will take over the newsletter as Robin has developed carpel tunnel and can no longer do it.  She is available to help Fred out.  Many thanks to Robin!

2022 WCSC Audit – this will be moved to September

2023 Elections – we need candidates for the November newsletter.  Fred will pursue.

Changing Banks – Due to the lack of cooperation from our current bank, we need a new bank.  Wells Fargo was suggested. Wayne moved that we contact Wells Fargo about an account.  Jody seconded the motion and it carried 7-0.

New Business

Perennial Garden Club – * see above

AED Batteries – the Creakers have 4 AEDs that were donated by an ambulance company.  The batteries are at the end of their useful life and need to be replaced for a cost of about $800.  Donn has been looking into replacement batteries.  After discussion, the sense of the group was that new AED units should be purchased.  A motion was made by Wayne with a second by Rich.  WCSC should pay 100% of the cost for new AEDs.  5 yes, 1 abstention. Motion passed.

Jeanne leaves meeting.  Robin continues taking the minutes.

Creakers will ask the City for shade cover for the dugout.  Fred will talk to City officials.  Art said the City has a shade plan and Fred will ask for a new shade plan to include dugouts.

Dues for 2023 – Rich made a motion to increase dues to $20 for 2023. Second by Donn. Passed unanimously.

Meeting adjourned 11:21 am.

Respectfully submitted,

Jeanne Wolf and Robin Wolf

Jeanne Wolf

Secretary

Advisory Board Meeting, March 21, 2022

Walnut Creek Seniors Club
Advisory Board Meeting
March 21, 2022

Present:  Fred Rentschler, Jody Johnson, Jeanne Wolf, Rolando Salazar, Kent Clancy, Wayne Slater, Bob Mohler, Robin Wolf, Richard Sanders, Donn King and Preston Jones and Kat Reisinger, staff.

Call to order on Zoom at 9:32 am by President Fred Rentschler.

Approval of Minutes of February 21, 2022 – approved.

Correspondence – there has been an indication from Carol Varian (sp?) of interest in leading the Bazaar Group but Fred has been unable to contact her. Her phone number doesn’t work.

Treasurer’s Report – Donn reports unrestricted checking is $55,069 as of 2/28/22 which is down from January. Creaker restricted checking increased $110 to $30,833 from January.  Looking at the comparative income statement, membership dues was the largest revenue at $1798 and field fees were the largest expense.  Twenty four checks were issued in February for a total of $1747. Money collected by the City (for drop in fees and dues) comes in quarterly so it will be received in April.  At the end of February there were 822 members.

**Managers Report – later. Waiting on Kat

President’s Report – will be covered elsewhere

Unfinished Business –

Newsletter – Robin continues to do an outstanding job.  The April newsletter is mostly ready.  Robin asked Bob to continue with his Trivia articles.  This newsletter will include a video.

Parking regulations – According to Fred’s discussion with Kat, they are not going to change. Still issued for 3 hour classes.  The Board members can get a pass.  More later from Kat.

In Person Classes – they attendance remains a bit low.  Possibly because of mask regulations among other things.  Wayne reported that the Investment Club has about 20 people including new members.  Mah Jong was down to 16, Bingo 24, Garden about 12 per Fred. Hoping as things open up the attendance will increase.

**Managers Report – Kat stated that the City no longer requires masks or proof of vaccine except for the bus travel.  She is getting ready for the spring programs. She is working on the presentation next month for the transportation grant which has been popular.  Regarding parking, she states that the permits are for between 10 am – 2 pm in the back lot where they are required, they can be in the front lot and library for longer than 3 hrs. To get a parking pass you must attend events at least twice a month.  Kat also stated that a membership card is not required to attend a class.  The drop in fee is $2 for members and $5 for non-members.  Robin reminded everyone that currently the membership card gets you two coffees for the price of one at the Library Café.

New Business

Creaker tractor -The Creakers have done their due diligence and found a tractor for $14,681.25.  Payment for the tractor will come from the Creakers restricted fund of $30,833.  The funds are mostly from donations to the Creakers.  They believe they need Board approval.  Bob made a motion to approve $14,681.25 for the purchase of the tractor.  Jody seconded the motion. The motion carried.

Zoom – Fred will be gone May and June.  Wayne will chair the Board meetings.

Not on agenda:

Kat – there have been staff changes and boxes need to be removed from the travel office.  Fred will deal with them.  Bob noted that the WCSC records must be kept for 5 years per the IRS.

Kat also noted that the Café is moving to the Assembly Hall and will need the cupboards there. Fred has worked on cleaning them out and the Board agreed to donate the items except for what is to be moved to WCSC storage closets.

Ambassador Reports – Rolando reported that the Walking Buddies have had about 20-25 people each Tuesday.  The Thursday hike is once a month.

Fred reported that the Tennis Club membership dues have been turned into the City.

Creakers – Donn reported that the season has started and will go through September. There are 220 participants.

Trivia – Bob reported that there seemed to have been a 3-4 person increase perhaps due to the article in the newsletter.

**Not on agenda

Wayne noted that a couple of CDs are coming due at the bank.  After discussion it was agreed that as rates seem to be going up the renewals should be for 6 months.

PROS – no meeting

Meeting was adjourned at 10:16 am.

Respectfully submitted,

Jeanne Wolf

Secretary

Advisory Board Meeting, March 21, 2022

Walnut Creek Seniors Club
Advisory Board Meeting
March 21, 2022

Present:  Fred Rentschler, Jody Johnson, Jeanne Wolf, Rolando Salazar, Kent Clancy, Wayne Slater, Bob Mohler, Robin Wolf, Richard Sanders, Donn King and Preston Jones and Kat Reisinger, staff.

Advisory Board Meeting, Jan 17, 2022

Walnut Creek Seniors Club
Advisory Board Meeting
January 17, 2022

Present:  Fred Rentschler, Jody Johnson, Jeanne Wolf, Rolando Salazar, Kent Clancy, Wayne Slater, Bob Mohler, Robin Wolf, Richard Sanders, Donn King, Ellen Sarbone.

Advisory Board Meeting, January 17, 2022

Walnut Creek Seniors Club
Advisory Board Meeting
January 17, 2022

Present:  Fred Rentschler, Jody Johnson, Jeanne Wolf, Rolando Salazar, Kent Clancy, Wayne Slater, Bob Mohler, Robin Wolf, Richard Sanders, Donn King, Ellen Sarbone.

Advisory Board Meeting, Dec. 20, 2021

Walnut Creek Seniors Club
Advisory Board Meeting
December 20, 2021

Present:  Fred Rentschler, Jody Johnson, Jeanne Wolf, Rolando Salazar, Kent Clancy, Wayne Slater, Bob Mohler, Cindy Mohler, Robin Wolf, Richard Sanders, Donn King, Ellen Sarbone, Art Otter and Preston Jones and Kat Reisinger – staff.