Advisory Board Minutes for December 21, 2020

Walnut Creek Seniors Club
Advisory Board Meeting
March 15, 2021

Welcome & Call to Order by Fred at 9:30 AM

Present were Fred Rentschler, Bob Mohler, Jody Johnson, Kent Clancy, Robin Wolf, Jeanne Wolf, Donn King, Cindy Mohler, Regina Harwig, Rolando Salazar, Dave Dredge, Kat Reisinger, Preston Jones, Fred Weston.

Fred introduced Preston Jones who will talk to us about donating money to special needs camp.  Preston expressed his appreciation for the $3500 donation from the Senior Club last year which paid for 10 participants for the special needs camp. Preston will be working with both the Senior Club and the special needs club in the future.  Jody asked about the number of kids attending during the summer.

Previously the camp has maxed out at 30 kids with 10 staff members.  However, last year the camp was organized into pods with 14 kids per pod, which will be done again this year, so the maximum will be 3 pods of 14 kids each for 6 weeks this year.  Kids can sign up for as many weeks as they want.  They range in age from 5-21.  It is quite an undertaking for staff with such a diverse age range.  Each participant must be able to eat and toilet themselves.  If they cannot do that, they must bring an aide along with them.  It is a full day camp from 9-3 each day.  This year they will add swim service for each of the participants.  They will also increase the staff at the pool so they will have a higher ratio at the pool.  There are at least 10 families out there who could use scholarships.  Kat interjected that the camp is the city’s most economical camp and many kids are coming with some sort of financial assistance.  Last year the city was also able to fund raise $1800 which also helped include a couple kids.  People who can afford the camp do not apply for the scholarship.  They staff at 5/1 or 4/1 staff members per pod of 14 kids.


Approval of Last Meeting Minutes: Approved!

Treasurer’s Report: Bob has been working hard the last two weeks with Creakers and treasurer’s report.  He sent the income statement and balance sheets to everyone.  He reiterated the major income and expenses for the month.  He filed the 1099 form a month late because the forms arrived to him late.  He has spent a majority of his time registering the Creakers.  Currently there are 161 paid and registered members.  (Last year over 200 people registered at this time.)  Tryouts are tomorrow.   Fred commented that the fields won’t be open till Wednesday.

Correspondence ~ none

Manager/Coordinator Kat Reisinger is unsure of the fields’ availability.  There is a struggle with park maintenance to repair fields so she doesn’t know exactly when they will be available.  The issue is finding the balance between resting the fields to let the grass grow and being able to use the fields. She discussed minibus funding sources.  Wendy’s funding will be ending. Transportation is going on right now but funding ends June 30.  It’s been a y ear since we have been able to run our minibus.  We don’t always have staff to run the minibus.  Looking for grant opportunities. Vaccine clinic at Tice is going very well.  Preston is currently housed there. Future of Civic WCSC building is still not resolved. Everyone is anxious to get back but timeline now is that we won’t be able to get back till fall.

Presidents Report: Fred is planning for the Senior Center to be open in  September. A couple weeks ago Kat told Fred that Preston will start doing the city’s zoom events.  Presently we have 10 people doing bingo and 17 doing trivia.  We’d like to have the senior club take it over but we will need to increase their numbers in order to do that.  Robin will put a notice in the newsletter.


Unfinished Business

WCSC Secretary – Fred asked if anyone wanted to become the secretary.  There were no volunteers

Newsletter Anyone who has anything to put in the newsletter should send it to Robin.  We used to have 430 people who read the newsletter and now we have 730.  We are sending out 1200.  We are way above 60%.  Jody helps Robin by writing some articles.  Fred contributes jokes.  Cindy changed the newsletter format so that people could print only one article or one page and we had 70 people who did that.  Thinking about restaurant coupons in the future.  Thanks to Cindy for her contribution.

2021 dues collection: Bob said that over 230 people have signed up on the Perfect Mind site.  We don’t know how many checks have been sent.

Rolando asked about parking permits which we’ve had in the past.  Kat reported that the parking permits will come back when we open the building.

We will not have the membership figures from Carol at the city until the end of the quarter.  David thinks people will resent paying dues when the center is not open.  He thinks we’ve lost contact with all our members.  Robin doesn’t agree because of all the people who are reading the newsletter.  Robin thinks people join as a civic contributions.  Some people are actually asking to pay their dues.  Garden club is getting good speakers and there are many other good things happening.  Jody agreed with Robin.  David says he could agree if he knew how many people had signed up.  Robin says that Carol said 230 have paid as of one month ago.  We are currently over 300 not counting the Creakers.

Kat forgot to mention we are using Peg money from TV to create new learning spaces on zoom in addition to in person for those who don’t want to come downtown.  Bob said zoom is fairly cheap: $15 per month.

Garden Group. Jane West is head of the Garden Group.  Terrific group of speakers once a month on zoom right now. Some people are growing plants in their homes right now to be planted later.  Also, Bob Simmons wanted to extend the Creek walk so he would like a series of mini-gardens and we have just put the first one in.  Plants are small but they should be big by the time we are back in the building.  All are native to CC County.  All were chosen by Leslie Hunt.  The money was raised by Let’s Sing in memory of one of our members who passed away.  When the fields open up we will have members come and work in the fields.  Robin goes to the building daily to water the plants but she needs the code to be able to get water at the building.  Kat is working on it.

New Business: Jeanne thinks we should donate the same amount of money to the special needs camp as last year.  Bob says any amount we donate will come out of reserves.  Jody moved that we donate $3500 to Preston & Jody seconded the motion. The motion passed 8 yes, 1 no. Kat will let Bob know where the money should be sent.


Creaker application update: Creakers have been told they can start playing in the next 2 weeks.  Bob, Cindy and Don have been doing an incredible amount of work in preparation for this.  Don said he has been shuffling players to accommodate those who are not coming back.  They are using tractors and farm equipment to aerate the infield.  He feels they are ready to go.  The teams will practice for about a month before they begin the season.

Fred: Creakers have developed a protocol regarding Covid which he thinks the Senior Center should copy. Fred will send it out and the board will discuss it next time. Vaccinations are considered experimental so we cannot require anyone to get the vaccine. Also, there are some privacy issues with regard to asking people whether they’ve had the vaccine.  The greatest issue, as Fred sees it, are the players who are under 65 who cannot get the vaccine yet and are most vulnerable to getting the disease.

Kat says the city found a program which they will be using for the camps which will be sent to every camp participant every morning.  Each camp participant will need to click on and answer 3 questions, and their answers will approve (or disapprove) them to be safe in camp on that day.

Ambassador Reports: Robin, Qi Gong has more than 20 participants each month. Jody said she still gets asked about travel quite often.  Fred is hopeful that we might do something regarding travel together with Pleasant Hill.  Rolando is planning to begin Walking Buddies the second week of April.  He has written something for the April newsletters.


PROS Commission: Fred Weston announced that he has sold his home in WC and is in the process of moving to Tucson, AZ, so this will be his last meeting with the Advisory Board.  He will be greatly missed and everyone wished him well.

Meeting Adjourned at 10:53.


Next meeting: April 19, 2021